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Customer Invoicing Administrator
Indaver leads the field in sustainable waste management in Europe, with facilities and operations in Belgium, Germany, Ireland and the Netherlands. We take a long view, which is why sustainability is at the core of our business and also our company culture. Our trademark is delivering high quality, cost effective services in the municipal, industrial and specialist hazardous waste market across Ireland.
Our waste-to-energy facility in Meath is the first of its kind on the island of Ireland. We process over 220,000t of residual waste each year and produce electricity to power 22,000 homes annually.
As a Customer Invoicing Administrator, you'll be a member of the pre-invoicing team and responsible for pre invoicing, final invoicing and related administrative duties for the assigned IWS/UK customers to facilitate timely customer invoicing and register costs for delivered services on SAP to assist in prompt payment of supplier invoices.
This position can be located in any of Indaver Ireland's offices.
Role and Responsibilities
Dealing efficiently with incoming supplier invoices and sales orders in order to ensure smooth and seamless invoicing to the assigned customers.
Passing of supplier Invoices on MIR 6 SAP orders to ensure prompt payment to suppliers.
Prepare and Pre Invoice SAP orders for the assigned customers to enable monthly/weekly Invoicing.
Highlight promptly problematic orders to Pre Invoicing Manager and/or WT and/or Sales in order to ensure that the monthly/weekly invoices are drawn up in a timely fashion and send to customers & allow correction of incorrect SAP quotations by Sales Support.
Prepare disposal orders on SAP in order to ensure timely release of supplier invoices for payment.
Generate Draft invoices for allocated customers to allow for queries by customer.
Generate invoice annexes for allocated customers.
Monitor values and validity dates on Customers POs (Where Blanket PO’s are provided or PO’s with specific validity periods and values) to ensure no over invoicing on PO’s & to facilitate prompt payment by customers.
Raising Sales Invoices and sending to relevant contacts to ensure prompt invoicing to customers.
Setting up Self Billing for a Customer to facilitate generation of Self Billing Documents.
Generate Self Billing Documents to ensure credits are sent to customers & Waste invoices sent to Outlets.
Draw up and keep up-to-date all the pre invoicing instruction sheets for the designated customer portfolio in order to (1) enable pre invoicing by colleagues (as back-up) & (2) guarantee that specific customer invoicing requirements are met.
Adherence with department procedures.
Dealing Promptly with any customer Invoice Queries to facilitate timely payment by customers.
General ad hoc administration to ensure efficiency in the department.
Experience and qualifications
EDUCATION: Graduate or similar in experience
4 Years in a similar position
SAP experience a distinct advantage
Knowledge of Microsoft Office Applications (Word, Excel, Power Point)
Strong interpersonal skills and communications both written and verbal
Time management skills essential for the role
Planning and organizing
Permanent Full Time